Proceedings of the Standing Senate Committee on
Internal Economy, Budgets and Administration
Issue 2 - Minutes of Proceedings
OTTAWA, Thursday, March 15, 2001
(2) The Standing Senate Committee on Internal Economy, Budgets and Administration met at 9:00 a.m. this day, the Honourable Senator Kroft (Chair) presiding. Members of the committee present: The Honourable Senators Comeau, DeWare, Doody, Forrestall, Furey, Gauthier, Kroft, Maheu, Milne, Murray, P.C., Poulin, and Stollery (12). Other senator present: The Honourable Senator Nolin (1). In attendance: Mr. Paul C. Bélisle, Clerk of the Senate, other senior Senate officials. The Chair made introductory remarks and senators commented. Appointment of the Subcommittee on Finance and Budgets
2001-03-15/007 It was agreed that a Subcommittee on Finance and Budgets be established, composed of the following Senators: The Honourable Senators Furey (Chair), Doody and Stollery (3). Emergency Powers when the committee is unable to meet
2001-03-15/008 It was agreed that, if the full committee is unable to meet, the Chair and the Deputy Chair be authorized to deal with and resolve immediate administrative problems and that they report their decisions at the first meeting thereafter. 64 Points Travel System
2001-03-15/009 It was agreed that, (i) the 64 points travel system be changed from calendar year to fiscal year effective April 1, 2001; and (ii) all Senators be allocated a new set of 64 points on April 1, 2001 regardless of how many points they have used between January 1 and March 31, 2001. Committee Budgets
2001-03-15/010 It was agreed that, for 2000-2001, those committees whose budgets needs fall within the $10,000 limit of Emergency Funds be given authorization to use this source to fund their operations. However, as financial needs for the Standing Joint Committee for the Scrutiny of Regulations are expected to surpass $10,000, this Committee will be required to present a complete budget submission to the Standing Committee on Internal Economy, Budgets and Administration. The Chair noted that consultations were ongoing with respect to proposing a new process for approving committee budgets. Other Matters
2001-03-15/011 The Clerk informed the committee that a request had been received from White Pine Pictures to include one or two Senate employees in their television documentary profiling night workers. After debate, It was agreed that the request be approved. Senators inquired into the status of the forthcoming Room Allocation Policy. The Clerk noted that a draft policy would be forthcoming shortly. At 9:53 a.m., the committee proceeded in camera with senators only and certain Senate officials. At 11:00 a.m. the committee adjourned to the call of the Chair. ATTEST:
OTTAWA, Thursday, March 29, 2001
(3) The Standing Senate Committee on Internal Economy, Budgets and Administration met at 9:00 a.m. this day, the Honourable Senator Kroft (Chair) presiding. Members of the committee present: The Honourable Senators Austin, P.C., Comeau, DeWare, Doody, Forrestall, Furey, Gauthier, Kenny, Kroft, Maheu, Milne, Murray, P.C., Poulin, Robichaud and Stollery (15). Other senator present: The Honourable Senator Hervieux-Payette (1). In attendance: Mr. Paul C. Bélisle, Clerk of the Senate, other senior Senate officials. Adoption of Minutes of Proceedings
2001-03-29/013 It was agreed that the Minutes of Proceedings of the February 22, 2001 and March 15, 2001 meetings be adopted. Creation of Subcommittees
2001-03-29/014 It was agreed that a Subcommittee on Senator Services and Facilities be established and that it be composed of the following members: The Honourable Senators Austin, Kenny (Chair) and Murray (3). 2001-03-29/015 It was agreed that a Subcommittee on Human Resources be established and that it be composed of the following members: The Honourable Senators Comeau, Gauthier and Milne (Chair) (3). Joint Interparliamentary Council
2001-03-29/016 It was agreed that the Senate membership on the Joint Interparliamentary Council be composed of the Honourable Senators DeWare, Kroft (Chair) and Milne. Adoption of Third Report
2001-03-29/017 It was agreed that the following report be presented to the Senate: The Standing Committee on Internal Economy, Budgets and Administration has the honour to present its
THIRD REPORT
Your Committee wishes to inform the Senate that it has agreed that the 64 Points Travel System be changed from calendar year to fiscal year effective April 1, 2001, and that all Senators be allocated a new set of 64 points on April 1, 2001 regardless of how many points they may have used between January 1 and March 31, 2001. First Report of the Subcommittee on Finance and Budgets2001-03-29/018 Senator Furey presented the following First Report of the Subcommittee on Finance and Budgets, as follows: The Subcommittee on Finance and Budgets of the Standing Committee on Internal Economy, Budgets and Administration has the honour to present its
FIRST REPORT
On Wednesday, March 28, 2001, your Subcommittee met to review certain matters referred to it. Your Subcommittee has examined the budget presented to it by the Chair of the Standing Senate Committee on Energy, the Environment and Natural Resources and recommends the approval of the following budget: Energy, Environment and Natural Resources (Nuclear Reactor Safety)| Professional and Other Services | $ 27,150 |
| Transportation and Communications | $130,670 |
| Other Expenditures | $5,000 |
| TOTAL | $162,820 |
2001-03-29/019 Senator Hervieux-Payette presented a Budget for the Standing Joint Committee for the Scrutiny of Regulations for the proposed expenditures for the fiscal year ending March 31, 2001. After debate, it was agreed that the budget be adopted, as presented. At 10:00 a.m., the committee proceeded in camera Room Allocation Policy After discussion, it was agreed that comments on the draft Room Allocation Policy be referred to the Senate Administration. It was also agreed, that the issue of liability be given in-depth consideration and that further discussion be deferred to a future meeting. Television Coverage
2001-03-29/020 After discussion, it was agreed that the "Report of Television Coverage of Senate Committee Room and Chamber" and the accompanying Briefing Note be referred to the Subcommittee on Senators' Services and Facilities for review. Lumley Commission The Chair reported that progress on this file was on going and that the concerns expressed by committee members would be brought forth to the Consultant responsible for drafting the Senate's submission to the Lumley commission. At 10:45 a.m. the committee adjourned to the call of the Chair. ATTEST:
Paul C. Bélisle
Clerk of the Senate and Clerk of the Standing Senate
Committee on
Internal Economy, Budgets and Administration
Gary O'Brien
Recording Secretary of the Internal Economy Committee
OTTAWA, Thursday, April 5, 2001
(4) The Standing Senate Committee on Internal Economy, Budgets and Administration met at 9:03 a.m. this day, the Honourable Senator Kroft (Chair) presiding. Members of the committee present: The Honourable Senators Austin, P.C., Comeau, DeBané, P.C., DeWare, Doody, Forrestall, Furey, Gauthier, Kenny, Kroft, Maheu, Milne, Murray, P.C., Poulin, and Stollery (15). Other senator present: The Honourable Senator William Rompkey (1). In attendance: Mr. Paul C. Bélisle, Clerk of the Senate, other senior Senate officials. Also in attendance: Ms Carolyn Parrish, M.P., Carol Chafe, Line Gravel. Adoption of Minutes of Proceedings
2001-04-05/021 It was agreed that the Minutes of Proceedings of the March 29, 2001 meeting be adopted. NATO Budget
2001-04-05/022 The Honourable Senator William Rompkey, P.C., made a statement and, together with Carolyn Parrish, M.P., Chair of the Canadian NATO Parliamentary Association, and Carol Chafe, Conference Co-ordinator, answered questions. It was agreed that the budget for the 17th Annual Meeting of the NATO Parliamentary Assembly, to be held in Ottawa from October 5 to 9, 2001, be adopted as presented. Second Report of the Subcommittee on Finance and Budgets
2001-04-05/023 The Honourable Senator George Furey presented the Second Report of the Subcommittee on Finance and Budgets and answered questions. After debate, it was agreed that the Second Report be adopted as presented. At 9:55 a.m., the committee proceeded in camera. At 10:24 a.m. the committee adjourned to the call of the Chair. ATTEST:
Paul C. Bélisle
Clerk of the Senate and Clerk of the Standing Senate
Committee on
Internal Economy, Budgets and Administration
Heather Lank
Acting Recording Secretary of the Internal Economy Committee
OTTAWA, Thursday, April 26, 2001
(5) The Standing Senate Committee on Internal Economy, Budgets and Administration met in camera at 9:00 a.m. this day, the Honourable Senator Kroft (Chair) presiding. Members of the committee present: The Honourable Senators Austin, Comeau, DeBané, DeWare, Doody, Forrestall, Furey, Gauthier, Kroft, Maheu, Milne, Poulin, Robichaud and Stollery (14). Other senators present: The Honourable Senators Beaudoin, Nolin, Rompkey and Stratton (4). In attendance: Mr. Paul C. Bélisle, Clerk of the Senate, other senior Senate officials. Also in attendance: Mr. Philippe Martel, Consultant. At 10:35 a.m. the committee adjourned to the call of the Chair. ATTEST:
Paul C. Bélisle
Clerk of the Senate and Clerk of the Standing Senate
Committee on
Internal Economy, Budgets and Administration
Catherine Pearl-Côté
Acting Recording Secretary of the Internal Economy Committee